Data Export

The process of extracting personal data from a system in a format that can be transferred to another system or provided to individuals exercising portability rights. Data export capabilities are essential for GDPR's data portability right, CCPA's access right, and business operations like system migrations. Exports should be in structured, commonly used, machine-readable formats (like JSON, CSV, or XML) that allow data to be used elsewhere. Organizations must implement technical capabilities to extract complete and accurate data, verify the requesting individual's identity, ensure exports don't include others' personal data, deliver exports securely, and document export requests. Automated export capabilities improve efficiency for handling data subject requests. Export functionality should be tested regularly to ensure it captures all relevant data. When users can self-serve data exports through account settings, this reduces request processing burden while empowering individuals.