Employee Privacy Notice

A document informing employees about how their personal data will be collected, used, shared, and protected in the employment context. Employee privacy notices should cover data collected during recruitment, hiring, employment, and after employment ends. Key elements include categories of employee data collected, purposes for processing (payroll, benefits, performance management, compliance), legal bases for processing, data sharing with third parties, employee rights, data retention periods, security measures, workplace monitoring practices, and contact information for privacy questions. Employee privacy notices differ from general privacy policies because they address the unique employment relationship and applicable employment laws. Employers should provide notices at hiring, update them when practices change materially, make them easily accessible to all employees, and consider providing them in multiple languages for diverse workforces. Transparency about employee data practices builds trust and ensures compliance.